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Office of Sponsored Programs

Office of Sponsored Programs (OSP)

Overview

The Office of Sponsored Programs (OSP), a central office reporting to the Vice President of Research Operations and the Chief Scientific Officer, is responsible for assisting investigators and research personnel in their efforts to conduct research under the auspices of AdventHealth. OSP provides high quality and exceptional customer-oriented administrative support, expertise, and education through an integrated and collaborative approach of adaptive management and leadership.

Contact Information

Office of Sponsored Programs
901 North Lake Destiny Road, Suite 400 Maitland, FL 32751

Areas of Focus

  • Institutional Clearance
  • Grants Management
  • Contracts Management
  • Budget Review & Approval
  • Clinical Trials Management System

Meet the Team

Our Capabilities

An Institutional Clearance is an action required and provided by OSP to ensure that applicable institutional requirements are met prior to the initiation of a research project.

OSP’s review includes, but is not limited to:

  • Protection of Human Subjects (i.e. IRB approved)
  • Conflict of Interest in Research
  • Clinical Trials Billing Compliance 
  • Health, Safety, and Environment (e.g. radioactive materials, recombinant DNA, infectious agents/materials, and hazardous/toxic chemicals)
  • Animal Care and Use
  • Legal Agreements and Study Documents Synchronization

OSP’s Grants Management Team handles all pre-award and non-financial post-award activities associated in managing external funds.  

Pre-award administration includes activities such as processing and submission of grant proposals in compliance with funding agency guidelines, institutional policies and procedures, and applicable regulations to the receipt, negotiation, and acceptance of awards.

Post-award administration (non-financial) includes activities such as interpretation of funding agency guideline and ensuring compliance the terms and conditions of the award.

OSP’s Industry Contracts Team reviews and facilitates of the negotiation of the following agreements: 

  • Research-specific Confidential Disclosure Agreements (CDAs)
  • Clinical Trial Agreements (CTAs)
  • Incoming and Outgoing Research and Funding Support Agreements 
  • Material Transfer Agreements (MTAs)
  • Data Transfer/Use Agreements (DTAs/DUAs)
  • Licensing Agreements

OSP’s Budget Team facilitates the development and review of coverage analysis, if required, which determines the appropriate payors for research-related clinical items and services required by the clinical study. This document should serve as a guide in building and developing an effective study budget.

In addition, the Budget Team reviews and approves budgets to ensure that all costs associated with conducting the project are requested (or appropriate departmental and institutional approvals are obtained for any cost-sharing or shortfall in the request) and in compliance with funding agency’s guidelines, institutional policies and procedures, and applicable regulations. *Review and approval of budgets included in grant applications is performed by the Grants Management Team*

OSP is responsible for the operational management and implementation of a Clinical Trial Management System. AdventHealth has adopted Bio-Optronics' Clinical Conductor as its comprehensive web-based CTMS. 

The CTMS Study Builder Team supports investigators and research staff in conducting and implementing projects to increase compliance, increase patient safety, maximize research revenue, streamline processes through standardization and automation, and improve performance through benchmarking. works closely with members of clinical research department and OSP budget specialists as well as Research Finance to ensure accuracy of each study build.

The team works collaboratively with research units and is responsible for:

  • Study creation
  • Study calendar build and configuration including budget details for clinical trial data capture in accordance with the protocol, informed consent, and clinical trial agreement
  • Study Status updates
  • On-site support for CTMS users